Host a Meeting or Group at Western

Bringing Together New Connections and Lifelong Memories

Share Experiences and Spread Ideas When You Host Your Meeting at Western

Whether you're hosting a professional meeting or workshop, you'll find the support and resources you need at Western. Book your group in a flexible meeting space—perfect for anything from presentations to workshops, and beyond. Meanwhile, your guests will be comfortable and well taken care of with our on-site accommodations and catering. As your partner in event planning at Western, our team will work with you from initial planning all the way to day-of coordination. Plan a group or meeting at Western that will make an impact.

Event Spaces for Meetings & Groups

From state-of-the art classrooms to flexible meeting spaces, our A/V equipped rooms will provide everything needed for your meeting or group—on a campus that will take your guests’ breath away.


Aerial View of Alumni Field

Alumni Field

Central Campus

600 Guests

Atrium of FIMS & Nursing Building

Atrium

FIMS and Nursing Building

211 Guests

Event seating in IGAB Atrium

Atrium

International & Graduate Affairs Building

200 Guests

Alumni Hall Auditorium

Auditorium

Alumni Hall

2274 Guests

Lecture style classroom with fixed tables and chairs

Classroom 106

Physics & Astronomy Building

96 Guests

Lecture style classroom with fixed tables and chairs

Classroom 11

Health Sciences Building

50 Guests

Lecture style classroom with fixed chairs

Classroom 1200

Spencer Engineering Building

200 Guests

Lecture style classroom with fixed tables and chairs

Classroom 146

University Community Centre

225 Guests

Lecture style classroom with fixed tables and chairs

Classroom 2050

Social Science Centre

448 Guests

Classroom with moveable tables and chairs

Classroom 2110

University College

50 Guests

Classroom with moveable tables and chairs

Classroom 3210

FIMS and Nursing Building

80 Guests

Classroom with moveable tables and chairs

Classroom 36

Physics & Astronomy Building

35 Guests

Theatre style lecture room with fixed chairs

Classroom 40

Health Sciences Building

500 Guests

Classroom with moveable tables and chairs

Classroom 9

Health Sciences Building

50 Guests

Tiered seating with presentation space

Conron Hall

Room 3110, University College

178 Guests

Banquet style dining area in Delaware dining hall

Dining Hall

Delaware Hall

195 Guests

Banquet style dining area in Ontario hall

Dining Hall

Ontario Hall

333 Guests

Delaware Formal Lounge

Formal Lounge

Delaware Hall

193 Guests

Banquet style dining tables in Garden Somerville House

Garden

Room 3320, Somerville House

70 Guests

Buffet style table with catering in Great Hall

Great Hall

Room 3326, Somerville House

430 Guests

Dining and buffet style tables in Green Leaf Cafe

Green Leaf Cafe

Room 3340, Somerville House

60 Guests

Basketball and cheerleading team with audience on the stands

Gymnasium

Alumni Hall

2274 Guests

Indoor gymnasium in WSRC

Gymnasiums

Western Student Recreation Centre

Moveable chairs and tables in London Hall Lobby

Lobby

London Hall

172 Guests

Lounge space with projector in London Hall

Lounge

Room 100, London Hall

287 Guests

Moveable chairs and tables in Ontario Hall Lounge

Lounge

Room 1C10, Ontario Hall

100 Guests

Study and Lounge space in the lower atrium of Physics and Astronomy Building

Lower Atrium

Physics & Astronomy Building

134 Guests

Aerial View of Mustangs Field

Mustangs Field

Central Campus

600 Guests

Indoor 50-metre Pool in the Western Student Recreation Centre

Pool

Western Student Recreation Centre

3-Tiered Concrete Viewing

Football game in TD Stadium

TD Stadium

8,000-10,000 Guests

Ice rink and indoor track in Thompson Arena

Thompson Arena

Western Student Recreation Centre

3615 Guests

Study and Lounge space in the upper atrium of Physics and Astronomy Building

Upper Atrium

Physics & Astronomy Building

155 Guests

Tiered seating and stage in von Kuster Hall

von Kuster Hall

Room 138, Music Building

248 Guests

View More

Popular Catering Packages for Meetings & Groups

Whether your guest is grabbing a mid-session snack or a lunch-to-go, our on-site caterers will provide delicious, customizable options to keep your attendees fueled. Here are just some of the catering options you can choose from.

Salad bowl

Lunch

Assortment of meats, chips and dips on buffet-style table

Reception

Assortment of pastries and fruits on buffet-style table

Refreshment Break


See All Catering Options

Planning a Virtual or Hybrid Meeting?

We'll provide the solution needed to pull it off seamlessly. Get in touch to learn about our options.

Plan an Event at Western

How We Manage Excellence Together

International ACAC conference volunteer handing out name tags

Full Conference Management

Our team of experienced conference managers and planners will work closely with you to make your event vision a reality. We’ll collaborate with you from the planning stages, all the way to the day of logistics.

As your partner in conference planning, no dream is too big, and no detail is too small.

Learn More
Guest registering for an event on a mobile device

Attendee Online Registration

Leverage our online registration platform to give your guests a seamless experience from the very beginning. Online registration can be included in any conference or event package.

Learn More
Event host typing on computer

Web Platform

Give your conference an identity, and easily provide updates to guests, with a custom microsite built with our web platform. We’ll provide all development, design and hosting support needed.

Learn More
University Drive Bridge leading to UC Tower

Getting Here

Our campus is located in the middle of London, Ontario—which boasts an international airport, ViaRail and Greyhound stations. Easy to get to for any guest near or far.

Learn More

Hosting a Meeting at Western

665 Private Guest Rooms
5 Auditoriums
2,200 Max Capacity in Largest Meeting Room
21 Smartboards
175 Flexible Meeting Rooms
Virtual & Hybrid Platforms

Past Event